Penn Manor- School Board Minutes

August 9, 1999

The regular meeting of the Board of Directors of the Penn Manor School District was held on the above date in the Board Room of the Manor Middle School. The meeting was called to order by the President, Mr. Jack H. Bleacher, at 8:24 p.m.

The following members were present: Jack H. Bleacher, P. Wayne Fields, Richard L. Frerichs, Sharron M. Herr, C. Willis Herr, Richard L. Hibshman, William L. Kreider, Donna J. Wert, and Kelly K. Withum. Also present were Dr. Gary B. Campbell, Administrative Assistant for Instruction, Mr. Stephen B. Skrocki, Administrative Assistant for Business, Donald F. Stewart, Elementary Coordinator, and Dr. Michael D. Moskalski, Superintendent.

The meeting was opened with prayer by Dr. Frerichs and was followed by the salute to the flag.

Mr. Bleacher announced that the next regularly scheduled meeting of the Board of Directors of the Penn Manor School District will be held on Monday, September 13, 1999, in the Library of the Penn Manor High School.

Mr. Bleacher asked if there were any citizens’ comments. There were none at this time.

Mr. Bleacher asked if there were any additions or corrections to the Minutes of the July 12, 1999, School Board Meeting. There were none. It was moved by Dr. Frerichs and seconded by Mrs. Withum to approve the minutes as printed. This motion was passed by a unanimous voice vote.

Dr. Moskalski informed the Board of contingency plans in place to deal with any water emergencies that might arise due to the drought at buildings in the district having wells. He stated we have not watered our athletic fields and do not anticipate doing so. Dr. Moskalski also discussed the August 25 Opening Day Breakfast for teachers and invited Board members to attend. He informed Board members that Mr. Bleacher will be welcoming staff members. Dr. Moskalski also informed Board members of the upcoming Youth Violence Prevention Conference and stated that Board members are invited to attend.

Jon Ichter, student representative to the Board, was in attendance but did not have a report at this time. Dr. Moskalski stated that summer band is in session and fall athletic teams start practicing on August 16.

It was moved by Mr. Herr and seconded by Mr. Kreider to approve the Treasurer’s Report for the month of August, 1999, as presented and to authorize payment of bills in the amounts of $170,943.78 dated July 1, 1999, $255,221.27 dated July 7, 1999, $38,540.56 dated July 8, 1999, $54,350.24 dated July 12, 1999, $105,242.65 dated July 16, 1999, $378,392.30 dated July 21, 1999, $98,721.32 dated July 22, 1999, for a total of $1,101,412.12 from the General Fund; $61.57 dated July 15, 1999, $47,196.74 dated July 27, 1999, for a total of $47,258.31 from the Cafeteria Fund; and payroll in the amounts of $519,184.93 dated July 7, 1999, and $490,852.25 dated July 21, 1999. The following call vote was taken on this motion: Jack H. Bleacher, yes; P. Wayne Fields, yes; Richard L. Frerichs, yes; Sharron M. Herr, yes; C. Willis Herr, yes; Richard L. Hibshman, yes; William L. Kreider, yes; Donna J. Wert, yes (with abstention on Check #54325); and Kelly K. Withum, yes (with abstention on Ck #54326).

Item 1A - Revised Code of Conduct Administrative Guidelines was postponed until a later date.

It was moved by Dr. Frerichs and seconded by Ms. Herr to award a contract to Ralph Moyer and Harold Gaughan for the completion, submission, and audit of the final cost data for the Penn Manor High School, PDE Project Number 1968, at a cost of $3,000. The following call vote was taken on this motion: Jack H. Bleacher, yes; P. Wayne Fields, yes; Richard L. Frerichs, yes; Sharron M. Herr, yes; C. Willis Herr, yes; Richard L. Hibshman, yes; William L. Kreider, yes; Donna J. Wert, yes; and Kelly K. Withum, yes.

It was moved by Mr. Fields and seconded by Mr. Hibshman to approve a Letter of Agreement with the Lancaster Guidance Center for Student Assistance Program services for the 1999/00 school year at a cost of $18,102 for the period September 1, 1999, through June 30, 2000. The following call vote was taken on this motion: Jack H. Bleacher, yes; P.
Wayne Fields, yes; Richard L. Frerichs, yes; Sharron M. Herr, yes; C. Willis Herr, yes; Richard L. Hibshman, yes; William L. Kreider, yes; Donna J. Wert, yes; and Kelly K. Withum, yes.

It was moved by Dr. Frerichs and seconded by Mr. Kreider to approve the establishment of a William H. Duncan, Jr. Memorial Scholarship Account with PLGIT and authorization for Miss Janice Mindish and Mr. Michael Leichliter to be signers on this account. The following call vote was taken on this motion: Jack H. Bleacher, yes; P. Wayne Fields, yes; Richard L. Frerichs, yes; Sharron M. Herr, yes; C. Willis Herr, yes; Richard L. Hibshman, yes; William L. Kreider, yes; Donna J. Wert, yes; and Kelly K. Withum, yes.

It was moved by Mr. Kreider and seconded by Mr. Bleacher to accept the following resignations:

Boyer, D. Matthew - elementary professional employee -
effective with the close of the 1998/99 school year

Deitz, Andrea - elementary professional employee -
effective 8/3/99

Warner, Eileen - secondary professional employee - effective
8/29/99 (correction of effective date)

This motion was passed by a unanimous voice vote.

It was moved by Mr. Bleacher and seconded by Mr. Herr to approve the Sabbatical Leave for Restoration of Health listed below according to the terms cited:

Weidman, Donna - effective September 1999 to September
2000

The following call vote was taken on this motion: Jack H. Bleacher, yes; P. Wayne Fields, yes; Richard L. Frerichs, yes; Sharron M. Herr, yes; C. Willis Herr, yes; Richard L. Hibshman, yes; William L. Kreider, yes; Donna J. Wert, yes; and Kelly K. Withum, yes.

It was moved by Mr. Hibshman and seconded by Mr. Fields to approve the individuals listed on the attached sheets for substitute teaching within the school district until such time that either the school
district or the individual would opt to have their name deleted from the substitute teacher list. The following call vote was taken on this motion: Jack H. Bleacher, yes; P. Wayne Fields, yes; Richard L. Frerichs, yes; Sharron M. Herr, yes; C. Willis Herr, yes; Richard L. Hibshman, yes; William L. Kreider, yes; Donna J. Wert, yes; and Kelly K. Withum, yes.
(see attached cherry sheets)

It was moved by Dr. Frerichs and seconded by Mr. Herr to accept the individuals listed on the attached sheet and the addendum for employment or change in status(*) according to the terms listed. The following call vote was taken on this motion: Jack H. Bleacher, yes; P. Wayne Fields, yes; Richard L. Frerichs, yes; Sharron M. Herr, yes; C. Willis Herr, yes; Richard L. Hibshman, yes; William L. Kreider, yes; Donna J. Wert, yes; and Kelly K. Withum, yes. (see attached orchid sheet)

It was moved by Mrs. Withum and seconded by Mr. Kreider to approve the appointment of the individuals listed on the attached sheets to the co-curricular positions cited for the 1999/00 school term with the stipend to be in accordance with the Negotiated Agreement. The following call vote was taken on this motion: Jack H. Bleacher, yes; P. Wayne Fields, yes; Richard L. Frerichs, yes; Sharron M. Herr, yes; C. Willis Herr, yes; Richard L. Hibshman, yes; William L. Kreider, yes; Donna J. Wert, yes; and Kelly K. Withum, yes. (see attached tan sheets)

It was moved by Mr. Bleacher and seconded by Mrs. Withum to accept the retirement listed below:

Brubaker, Mary V. - elementary professional employee -
effective August 2, 1999

The following call vote was taken on this motion: Jack H. Bleacher, yes; P. Wayne Fields, yes; Richard L. Frerichs, yes; Sharron M. Herr, yes; C. Willis Herr, yes; Richard L. Hibshman, yes; William L. Kreider, yes; Donna J. Wert, yes; and Kelly K. Withum, yes.

It was moved by Dr. Frerichs and seconded by Mrs. Wert to accept the individuals listed on the attached sheets and the addendum for employment or change in status(*) according to the terms listed. The following call vote was taken on this motion: Jack H. Bleacher, yes; P. Wayne Fields, yes; Richard L. Frerichs, yes; Sharron M. Herr, yes; C. Willis Herr, yes; Richard L. Hibshman, yes; William L. Kreider, yes; Donna J. Wert, yes; and Kelly K. Withum, yes. (see attached pink sheets)

It was moved by Mr. Bleacher and seconded by Mrs. Withum to accept the following resignations:

Collier, Carolyn - high school secretary, effective 8/3/99

Hershock, Dawn - part-time custodian/Martic Elementary, effective 8/2/99

This motion was passed by a unanimous voice vote.

It was moved by Mr. Herr and seconded by Mr. Fields to approve the tax exonerations as attached to the Minutes and on the addendum. The following call vote was taken on this motion: Jack H. Bleacher, yes; P. Wayne Fields, yes; Richard L. Frerichs, yes; Sharron M. Herr, yes; C. Willis Herr, yes; Richard L. Hibshman, yes; William L. Kreider, yes; Donna J. Wert, yes; and Kelly K. Withum, yes. (see attached green sheets)

It was moved by Mrs. Wert and seconded by Mr. Kreider to approve the attached Revised 1999/00 Scheduled Meetings. The following call vote was taken on this motion: Jack H. Bleacher, yes; P. Wayne Fields, yes; Richard L. Frerichs, yes; Sharron M. Herr, yes; C. Willis Herr, yes; Richard L. Hibshman, yes; William L. Kreider, yes; Donna J. Wert, yes; and Kelly K. Withum, yes. (see attached lavender sheets)

It was moved by Dr. Frerichs and seconded by Mr. Hibshman to approve for “Final Reading” the Elementary Internet Policy as previously distributed. The following call vote was taken on this motion: Jack H. Bleacher, yes; P. Wayne Fields, yes; Richard L. Frerichs, yes; Sharron M. Herr, yes; C. Willis Herr, yes; Richard L. Hibshman, yes; William L. Kreider, yes; Donna J. Wert, yes; and Kelly K. Withum, yes.

It was moved by Mr. Fields and seconded by Mr. Hibshman to approve for “Final Reading” the Competition Policy as previously distributed and amended. The following call vote was taken on this motion: Jack H. Bleacher, yes; P. Wayne Fields, yes; Richard L. Frerichs, yes; Sharron M. Herr, yes; C. Willis Herr, yes; Richard L. Hibshman, yes; William L. Kreider, yes; Donna J. Wert, yes; and Kelly K. Withum, yes.

It was moved by Mr. Hibshman and seconded by Mr. Herr to approve bus routes for the 1999/00 school term and also approve advertising of same. The following call vote was taken on this motion: Jack H. Bleacher, yes; P. Wayne Fields, yes; Richard L. Frerichs, yes;
Sharron M. Herr, yes; C. Willis Herr, yes; Richard L. Hibshman, yes; William L. Kreider, yes; Donna J. Wert, yes; and Kelly K. Withum, yes. A copy of bus routes is on file in the Transportation Office.

It was moved by Dr. Frerichs and seconded by Mrs. Wert to approve calculation of payments for regular transportation by state formula and establishment of the fuel price differential at 12.4 cents per gallon for the 1999/00 school term. The following call vote was taken on this motion: Jack H. Bleacher, yes; P. Wayne Fields, yes; Richard L. Frerichs, yes; Sharron M. Herr, yes; C. Willis Herr, yes; Richard L. Hibshman, yes; William L. Kreider, yes; Donna J. Wert, yes; and Kelly K. Withum, yes.

It was moved by Mr. Kreider and seconded by Mr. Fields to accept bus drivers for the 1999/00 school term as per the attached exhibit. The following call vote was taken on this motion: Jack H. Bleacher, yes; P. Wayne Fields, yes; Richard L. Frerichs, yes; Sharron M. Herr, yes; C. Willis Herr, yes; Richard L. Hibshman, yes; William L. Kreider, yes; Donna J. Wert, yes; and Kelly K. Withum, yes. (see attached turquoise sheets)

It was moved by Mrs. Wert and seconded by Mr. Bleacher to award the bid for the following items to the firms listed on the bid tabulation sheets to be distributed.

Milk
Fruit Drinks
Ice Cream
Bread

The following call vote was taken on this motion: Jack H. Bleacher, yes; P. Wayne Fields, yes; Richard L. Frerichs, yes; Sharron M. Herr, yes; C. Willis Herr, yes; Richard L. Hibshman, yes; William L. Kreider, yes; Donna J. Wert, yes; and Kelly K. Withum, yes.

It was moved by Mr. Fields and seconded by Mr. Hibshman to approve Field Trip Rates for the 1999/00 school year as listed on the attached sheet. The following call vote was taken on this motion: Jack H. Bleacher, yes; P. Wayne Fields, yes; Richard L. Frerichs, yes; Sharron M. Herr, yes; C. Willis Herr, yes; Richard L. Hibshman, yes; William L. Kreider, yes; Donna J. Wert, yes; and Kelly K. Withum, yes. (see attached canary sheet)

It was moved by Mr. Herr and seconded by Mr. Hibshman to approve the operation of a Community Fitness Center at the high school during evening hours from September, 1999, to June, 2000, at a cost of $30 for 30 visits. The following call vote was taken on this motion: Jack H. Bleacher, yes; P. Wayne Fields, yes; Richard L. Frerichs, yes; Sharron M. Herr, yes; C. Willis Herr, yes; Richard L. Hibshman, yes; William L. Kreider, yes; Donna J. Wert, yes; and Kelly K. Withum, yes.

It was moved by Mr. Herr and seconded by Mr. Hibshman to award bids for the sale of a 1990 Ford Cargo Van and a 1982 Chevy 1/2 ton Cargo Van as per the bid tabulation sheet to be distributed. The following call vote was taken on this motion: Jack H. Bleacher, yes; P. Wayne Fields, yes; Richard L. Frerichs, yes; Sharron M. Herr, yes; C. Willis Herr, yes; Richard L. Hibshman, yes; William L. Kreider, yes; Donna J. Wert, yes; and Kelly K. Withum, yes.

It was moved by Mr. Kreider and seconded by Ms. Herr to ratify the attached 1999 Assessment Appeals. The following call vote was taken on this motion: Jack H. Bleacher, yes; P. Wayne Fields, yes; Richard L. Frerichs, yes; Sharron M. Herr, yes; C. Willis Herr, yes; Richard L. Hibshman, yes; William L. Kreider, yes; Donna J. Wert, yes; and Kelly K. Withum, yes. (see attached white sheets)

It was moved by Mr. Herr and seconded by Mrs. Wert to approve the providing of security and traffic control for co-curricular activities at Penn Manor High School for the 1999/00 school year by Millersville Borough Police, at a rate of $35 per hour, and Crossing Guards, at a rate of $15 per hour. The following call vote was taken on this motion: Jack H. Bleacher, yes; P. Wayne Fields, yes; Richard L. Frerichs, yes; Sharron M. Herr, yes; C. Willis Herr, yes; Richard L. Hibshman, yes; William L. Kreider, yes; Donna J. Wert, yes; and Kelly K. Withum, yes.

It was moved by Mr. Kreider and seconded by Mr. Hibshman to approve provision of security for the school district during the 1999/00 school year for co-curricular activities at a rate of $22 per hour by Jack Sauders and other constables. The following call vote was taken on this motion: Jack H. Bleacher, abstained due to relative being constable; P. Wayne Fields, yes; Richard L. Frerichs, yes; Sharron M. Herr, yes; C. Willis Herr, yes; Richard L. Hibshman, yes; William L. Kreider, yes; Donna J. Wert, yes; and Kelly K. Withum, yes.

Discussion of the Building Security Report took place. Dr. Moskalski recommended all buildings be brought up to the same level of security. He recommended all building offices have an alarm system that is a burglar alarm system, fire alarm system, and panic system which goes to County Control. He also recommended the installation of a closed circuit TV system to monitor the main entrance and have all doors locked with one door having a buzzer system to allow entrance. Dr. Moskalski informed the Board that we can apply for $150,000 Safe School Money for use with this project. Mrs. Wert questioned whether we could wait to see if we get grant money from the Safe Schools Program before proceeding. Two-way pager systems were discussed with Mr. Skrocki saying that two-way radios are better than pagers because if an individual were paged they would still need to go to a telephone to respond. He also stated that cell phones do not function in some of the buildings. He stated that two-way radios are the only way to assure communication. Board members questioned the cost of a monitoring service. It was stated that there would be an annual fee of approximately $2,000 per building for this service at a cost of $8,000-$10,000 per year for this service. Security systems in use are “corridor” motion systems with five buildings presently not on the system. Dr. Moskalski asked the Board for permission to bid this item. Mr. Herr moved to approve permission to bid this item with Mr. Hibshman seconding the motion. Board members unanimously approved this motion with Ms. Herr’s approval being contingent upon adequate time to study the results of the bid.

It was moved by Dr. Frerichs and seconded by Ms. Herr to adjourn at 9:15 p.m. This motion was passed by a unanimous voice vote.

Jack H. Bleacher, President Dolores E. Warfel, Secretary